An exemption from the Procurement Procedure Rules has been granted by the Leader in his capacity as Portfolio Holder for Finance and Governance.
The Request for Quote (RFQ) process for quotes £10,000 - £50,000 may now be used for £50,000 - £100,000, rather than afull tender process.
The RFQ process must be followed in its entirety and spend of £50,000 - £100,000 will still require consultation with the relevant Portfolio Holder for service areas.
Details of the decision are:
Decision:
That –
(a) following consideration of the impact of the current levels for tender exercises on the Council’s resources and capacity and being potentially disproportionate to increased costs for purchasing goods and services, an exemption for an interim period be granted;
(b) the exemption will apply to all procurements with the value of £50,000 to £100,000 to follow the Council’s Request for Quotation Rules, as set out in the Council’s Procurement Procedure Rules; and
(c) the exemption will remain until the Council formally considers the revised Procurement Procedure Rules, which are currently being drafted by the Essex Procurement Partnership, in accordance with the Council’s adopted Procurement Strategy and Collaboration Agreement.
When publishing a decision notice, the consultation for approval of spend must be detailed, along with reference and the link to the exemption.
Please find here the link to the decision for exemption and associated report: https://tdcdemocracy.tendringdc.gov.uk/ieDecisionDetails.aspx?id=14118&LLL=0
RFQ tenderboxes are to be requested through the Essex Procurement Partnership sharepoint site (please notify Karen Hayes if you require access).
TDC's standard contract to be used unless otherwise requested and authorised by Lisa Hastings and Richard Barrett (if requesting to deviate from the standard insurance terms).
Contract award to be forwarded to Karen Hayes and Alex Brewer for publishing on the Central Digital Platform and inclusion within the Council's Contract Register (in addition to services publishing a decision notice).
